We are an investment group operating out of Mayfair, London. We are looking for a dynamic individual to work directly with senior management to help grow our entrepreneurial business and become a key team member as a front-line operator.
Key responsibilities will include:
Supervise all office needs and act as the front line for visitors, clients and phone calls. Routinely re-order office supplies. Prepare meeting room for client meetings and serve drinks and refreshments. Analyse workflow to help create appropriate organisational infrastructure. Make travel arrangements for management and staff as requested. Manage calendars and schedule appointments. Coordinate event planning; make logistical arrangements for meetings. Manage an efficient messaging system. Assist with preparation of or revise contracts, documents, reports, proposals. Assist with managing the administration of human resources functions. Communicate with landlords, utilities, IT outsourcing departments, and others as needed. Provide additional administrative support to the team as needed. Manage incoming calls, present company services to new clients or direct calls to team members.
Take responsibility for all incoming invoices. Manage the payment process for incoming invoices, including logging invoices and preparing payment requests on a timely basis. Entering all invoices into the accounting software, Xero online accounting. Preparing annual cost budgets. Raising sales invoices for approval, sending these to clients and monitoring payments. Review expense claims and processing. Performing bank reconciliations for bank accounts. Assisting with the preparation of quarterly VAT returns. Running the monthly payroll and submitting all RTI returns.
Numerate and excellent IT skills and knowledge of MS Office and advanced MS Excel.
Minimum 2 year experience in office management/ administration, preferably providing support at executive level OR minimum 1 year general bookkeeping experience (preferably in using an accounting software) AND/ OR strong organisational, analytical, interpersonal, and oral/written communication skills, with exceptional attention to detail.
Degree educated (preference in business, finance, law, numerate or languages or any degree from top tier university).
Strong A-levels / Secondary education.
How to Apply
Please send CV and covering letter marked for the Recruitment Manager to firstname.lastname@example.org
Please quote the "HFM Jobs Board" in the subject line of your application